Privacy Policy
Updated: October 30, 2026
AIM Sportsplex LLC [and its affiliates] (AIM Sports Group / ASG), strives to provide world class youth volleyball programs that enrich children’s lives in a safe, fair, family-friendly environment. As such, we pledge our commitment to preserve and protect our members’ rights to privacy and confidentiality as necessary and appropriate. The following Privacy Policy is designed to fulfill this commitment.
ASG strives to be a transparent organization, this Privacy Policy addresses policies of ASG regarding information collected, including information collected at registration on OTTO Event and directly from the website, and its affiliates.
ASG requires all volleyball program players and referees to register through a 3rd party, OTTO Event. Through the 3rd party, OTTO Event, ASG has access to personally identifiable information necessary for participation. For players, this information could include name, date of birth, home address, parent contact details including phone numbers and email addresses, and emergency contact information. When a credit or debit card is used as a form of payment for any registration or attendance fees, this information is used to complete the transaction and is not stored by ASG
ASG’s data, file and communications systems utilize the highest level of security, encryption and firewall protection available and are inspected and tested regularly.
ASG does not sell or disseminate personally identifiable information. Sponsors are permitted to send information including advertisements to ASG’s database; however, they are not given direct access to data. ASG remains the sole owner of its data. ASG may share this statistical data to third parties; however, no personal identifying information is shared without our users’ permission.
Player, Coaches, Referees and Spectator photographs and video may be taken from time to time and used in promotional materials as permissioned through the Registration, Event Participation and the Facility and the Media Consent Policy.
ASG also collects information through email correspondence and online forms including surveys, contests and other promotions. This information is entered willingly and knowingly by the user. Additional information that may be automatically collected includes IP addresses, browsers, webpages on ASG sites viewed by users, etc. This information is used by ASG to improve communications and experiences with the Organization and may be shared with third party partners in the form of statistical and demographic data, never on an individual basis.
ASG may collect the names, email addresses, phone numbers, home addresses and credit/debit card information. ASG also may collects personally identifiable information through email correspondence and online forms including surveys, contests and other promotions. This information is entered willingly and knowingly by the user.
Additional information that may be automatically collected include IP addresses, browsers, webpages on ASG sites viewed by users, etc. Once collected, this information is used to better serve our audience. This statistical information is used so that ASG can determine what areas of our sites are performing well or are not performing well and so that we can improve our digital experience.
ASG may share this statistical data to third parties; however, no personal identifying information is shared without our users’ permission.
We may also track conversion data from our correspondence (namely email) so that ASG can measure our effectiveness in marketing and promotions.
Mobile phone numbers provided may also be used to send text message (SMS) communications as described in the Text Message Communications section of this policy. Mobile phone numbers are not shared with or sold to any third party for their own marketing or communications purposes.
The information collected by ASG may be used for marketing or promotional purposes, record keeping, editorial and feedback purposes or content improvement.
In compliance with the CAN-SPAM Act, all ASG’s audience have the opportunity to opt out of any promotional emails.
In compliance to Children’s Online Privacy Protection Act (COPPA), ASG does not knowingly collect or use personal information from children under the age of 13 without the consent of their parents. If the situation arises where a child has provided ASG personal information without the consent of their parents, the parents should contact ASG immediately to remove that information.
ASG does not provide direct access to personally identifiable information by sharing or selling your information. Our sponsors are all permitted to send information, including advertisements, to ASGs database; however, they do not have access to personally identifiable information to directly contact.
ASG does, on occasion, use photos captured at our league, events and at the venue on Social Media, Websites and Advertising/Promotions. Nonetheless, whether professionally taken or not, ASG does not publish complete names or locations of the children in the photo. For more information, please view our Media Policy.
Will ASG update this Privacy Policy?
ASG reserves the right to update and modify this policy at any time by posting modifications on the websites, www.aimsportsgroup.com, www.aim-volleyball.com, www.socalcupvolleyball.com
How do I reach AIM Sports Group if a privacy issue arises?
Mail:
AIM Sports Group
1709 Apollo Court
Seal Beach, CA 90740
Attn: Chief Operating Officer
Or email: info@aimsportsgroup.com
Electronic Communication and Social Media
In keeping with the goal of the Safe Haven program to address the growing need to protect children from abuse, which includes the invasion of privacy rights and/or volunteers from misunderstandings and false accusations, the following recommendations are proposed for electronic communications and the use of social media sites.
Consistent with Safe Haven Child and Volunteer Protection Policies, ASG asks all adults, to maintain transparency in their communications with children while protecting children’s identity and privacy. It is the responsibility of adults to maintain appropriate boundaries.
All communications regarding ASG activities and participation in a program must be directed to parents and guardians including voice messages, e-mails and text messages. It is up to a child’s parent(s) and/or guardian(s) to forward necessary communications to their children. If, for older players or youth volunteers, parents/guardians allow direct communications with a player or youth volunteers, parents must still be copied on any and all messages. Adults should refrain from private, personal, on-going electronic conversations with children.
All ASG websites and pages on Social Media must be monitored to prevent inappropriate postings, blogs or tweets, which either divulge the identity of minors or include any disparaging comments or pictures. Neither ASG websites nor social media sites may be conduits for social bullying, airing grievances, or gateways for predators. All ASG social media sites/pages should conform to the rules and regulations for use and safety as outlined by the site owner.
Operation and maintenance of all ASG websites should conform to ASG’s Privacy Policy for online privacy protection and the Children’s Online Privacy Protection Act (COPPA of 2000) which establishes mandated disclosures, parental notifications and options for all online activities when information is requested from children under 13 years of age.
The advantages and convenience of electronic communications and social media pages make them valuable and necessary tools for communicating. As long as the same Safe Haven guidelines for interactions between adults and children are used in electronic media, the risk of abuse and misunderstandings can be minimized. Parents play a critical role in keeping children safe online and they must be included in all communications. Encourage parents to help with online safety by providing links to documents such as A Parent’s Guide to Social Media, A Parent’s Guide to Protecting Teens on Social Media and the U.S. Federal Trade Commission’s How to Protect Kids’ Privacy Online resources.
